The Common Council for the City of Attica on March 8th, 2021, at 6:00 P.M.
Those present at the meeting were: Council Members; Mr. Larry Grant, Mrs. Kaylie Carnahan, Mrs. Valarie Maus, Mrs. Patricia Hargan and Mr. Scott Voorhees, Also, present were Attorney Jud Barce, Mayor Duane Roderick, and Clerk-Treasurer Joanne Broadwater.
APPROVAL OF MINUTES OF PREVIOUS MEETINGS:
- Grant made a motion to approve the minutes from the January 18th, 2021, February 8th, 2021, February 18th 2021, and February 24th 2021 council meetings, Carnahan seconded, all were in favor and the motion passed.
- Lexxi Haddock and City Mason representing Attica Mainstreet spoke to the council and gave a brief history of Attica Mainstreet and what they have accomplished to date. Lexxi explained about the new structure of Indiana Mainstreet and what our local group needs to do to come in line with the new structure. Cindy discussed the request for Attica Mainstreet to be the non-profit pass through for the downtown development project, and the questions they have, one of them is what provisions are in the contract, as well as the details on income standards, apartment size and number of occupants per unit. Mainstreet wants to maintain the integrity of our historical downtown. There was additional discussion regarding these questions between Mainstreet and the Council. Lexxi and Cindy also asked if the Council is in support of updating the cities strategic plan, and asked Mayor Roderick to see if the planning grant is still available and when we can apply for it.
Economic Director Rod Bannon spoke up and stated that Mainstreet was not working with the Economic Development director and instead doing their own thing, he was expecting a list of questions for the developer and they need to be working together. Cindy stated she would provide the questions to Rod for the developer.
Mason and Haddock asked the Council to consider budgeting $25,000.00 to fund a parttime position for Attica Mainstreet. The Council had a few questions but did not vote on this request.
- Amy Haley spoke to the Council about the proposed Ordinance for trailer parking in city limits. Amy asked the Council several questions about their reasons for the proposed Ordinance and asked that the Council revise some of the limits in the current proposal to be more accommodating for small business owners that rely on trailers for their business. Haley also asked if an ordinance is passed what the city can do to improve the alleys by her house into so they will be usable to her? Grant explained that the Council is not trying to harm small businesses, but they are trying to improve the appearance of the city to attract more people and business to our community. Grant stated other cities do not have this problem because they have ordinances in place that are enforced. Grant said he has heard from people who are in support of this ordinance.
Chief Little spoke on the safety issue of this ordinance, he stated the city has a lot of narrow streets and in some areas limited parking, but this is a safety issue. Askren spoke up and reported on the streets in Attica where there are parking issues on the street that create safety issues.
Sara Pycke spoke up and stated she is one of the people who have filed a complaint regarding trailer parking on Pike street because their street is so narrow and feels it is a safety issue for emergency vehicles. She also said she is tired of looking at it, it is an eyesore.
Tim Campbell spoke up and asked why a new ordinance is needed why not just amend a current ordinance that is already in force to address this issue. He suggested the city maintain the alleys so citizens can utilize them for parking. He stated the city needs to evaluate all streets to see if other parking ordinances need to be considered.
Gerald Hutts asked for clarification on the Ordinance that is being considered because it may impact him. Roderick provided that information. There was additional discussion regarding contractors being able to park trailer to provide a service to our residents.
Eric Swank Director of Public Works:
- Swank reported that Scott Krug from Krug lumber asked Swank if there is city property that can be used for RC car racing such as the old go cart track in Arms woods. Kyle Askren stated he participates in this sport and explained what some other cities have done to support this hobby. The Council stated this request should be made to the park board.
Acting Police Chief Askren:
- Brendan Cheever was hired to replace officer Lucas Miller.
- The city is losing another officer, Alden Hohenstein, who is going to Nucor.
- Askren stated the department is short and asked the Council to increase the number of part time officers from 5 to 10. Askren stated the cost would be minimal, shirts and badges if needed. The Council agreed to increase this number. Voorhees made a motion to increase the part time police officer limit from 5 to 10, Hargan seconded, all were in favor, motion passed.
Chief Little, Fire Chief:
- Provided comparison quotes for the new fire brush truck. Little stated Mike Alsop’s quote was the best price of the quotes he received. Carnahan made a motion to approve the purchase of the brush truck, Hargan seconded, all were in favor, motion passed. Little reported that we have received a grant for $6000.00 for the skid unit and the fire department will pay for the rest of the cost.
- Little reported that last year was a record year for fire runs with approximately 400, we are already 35 runs ahead of where we were last year.
Mr. Pycke, Building Commissioner:
- Pycke reported that he has issued an unsafe building order for 607 N. Perry Street, and provided an update for the property at 430 E. Main Street.
Rod Bannon, Economic Development Director:
- Updated the Council on his non-profit “WEGA”.
- Bannon handed out a proposed budget for WEGa that included his salary, plus purchase fees for previous design solutions he created for the city. Rod provided projected revenue number from other sources such as the Food and Beverage tax and the TIF district.
Bannon’s budget also included a cost for master planning, the tax credit application, the 200 block 3D renderings, Badland’s utilities (to provide city utilities to the Badlands), and a cost for marketing. Rod included additional items that need to be considered for the following year. Rod stated he does not intend for the city to pay for the retail build out of the 200 block project, he is hoping to dot it through private donations or crowd funding. Also included in his documents is an anticipated development schedule.
- Rod reported that Horizon Bank downtown will be leasing the upper floor to WEGA, he is going to be raising crowd funds to rework the space. He also stated it would be nice for the Mainstreet to have an office there.
- Rod requested the city pay for 2 years’ worth of design work that he has done related to the canal park and 200 S. Perry St. He would like to “release” it to the city for a cost of $15,000.00. He stated it was not in his contract to produce this that is why he is asking to be paid for the work. The Council asked Rod to explain some of the fees he is seeking payment for. Rod provided a few more details.
Carnahan asked Rod questions about how he sees the budget being approved. Rod stated the City would give WEGA $134,000.00 for WEGA to spend then if additional money is needed WEGA would need to come back to the City and ask for it. Roderick suggested this discussion be tabled until the next meeting to allow the Council time to consider the budget proposal. The Council agreed.
Joanne Broadwater, Clerk-Treasurer:
- Broadwater provided current Financials to the city in addition to the cities Annual Financial Report that was submitted by February 28th, 2021. An overtime report was provided for all employees for Council review. There was some discussion regarding where comp time is paid from, Public Safety vs the APD budget.
- Roderick brought up the resolution for comp time. Roderick asked Askren to report on officer feedback on this issue. Askren stated the officers like the idea of accumulating comp time throughout the year then being paid out all remaining comp time at year end. Askren also reported that the officers did not like having to use vacation or personal time before comp time. Voorhees asked this to be tabled until the next meeting. Grant asked how comp time is tracked. Kyle explained this process. Jud explained what the law is with respect to comp time.
- Jud presented the additional appropriation request hearing information. Roderick opened the hearing for public discussion on the additional appropriation request. The additional appropriation of $5000.00 from the Economic Development Fund 224000000.100 to the Economic Development Planning fund 224024490 to support the City of Attica’s Economic Relief Program. There were no public comments, the Mayor asked for a motion to adopt this resolution. Voorhees made a motion to adopt Ordinance 2021-0308B, Carnahan seconded, the following voted in favor; Grant, Carnahan, Voorhees, and Hargan. Maus was opposed to the motion. Motion passed 4-1 in favor.
- Ordinance 2021-0308A was presented. This Ordinance authorized the $5000.00 grant under the Cities Economic Relief Program. Voorhees made a motion to approve, Carnahan seconded, the following voted in favor of the Ordinance: Grant, Carnahan, Voorhees, and Hargan, Maus was opposed to the motion. The motion passed 4-1 in favor.
At this time, the meeting was continued to Thursday March 11th at 6:00pm.
The meeting resumed on Thursday March 11th at 6;00 pm.
- The Council discussed and amended the “certain vehicle parking ordinance” based on citizen feedback. Ingrid Barce stated a penalty needs to be included in this Ordinance. The Council decided the penalty would be $50.00 plus the cost of towing the vehicle from the property.
Barce suggested that all parking related Ordinances be combined into one, the Council agreed.
- The next Ordinance discussed is prohibiting trailer and storage vehicle parking in the city of Attica. The Council reviewed, discussed, and amended this Ordinance based on citizen feedback.
The meeting was opened for citizen comments. Amy Haley spoke up to say that she was not aware of concerns from her neighbour and was caught off guard by complaints that she heard. She also stated she would do what she needs to do so solve the issues.
Roderick stated he had no further business and requested a motion to adjourn. The next Council meeting will be held Monday, April 12th, 2021 at 6:00pm.
Carnahan made the motion to adjourn, Hargan seconded, all were in favor, motion passed, meeting adjourned.