The Board of Works and Safety for the City of Attica met, pursuant to Public Notice, on Tuesday, March 3rd 2020, at 4:30 P.M. in the City Council Room.
Present was Board Member, Andy Smart and Chris Gaylor. Also, present: Mayor, Duane Roderick, Attorney, Jud Barce, and Clerk-Treasurer Joanne Broadwater.
Minutes from the previous meeting:
Smart made a motion to approve the minutes from the February 18th BOW meeting Gaylor seconded. All were in favor and the motion passed.
Director of Public Works:
Eric Swank, the city has started patching streets and grading alleys at which time the road grader broke. The grader is 20 years old and beyond repair. Swank would like to purchase a new grader; the cost is $10,275.16. Roderick stated it is something we must have. Smart asked if that was the grader for the Bobcat? Swank confirmed, and stated the quote was from Bobcat of Lafayette.
Roderick asked if there are any updates on the riverfront? Swank stated the application has been sent through the DNR and we are waiting on approval to continue working down there.
Swank had nothing further to report.
Ed Durnil, the new Tahoe is here. The old Tahoe will be taken to Lafayette to have the old equipment removed and taken to Alsop’s as a trade in. Durnil estimates it will be several weeks before the new K-9 unit will be back in service.
Per Durnil the APD just received the new tasers, the old models will be kept for backups and for use by the reserve officers.
Gaylor asked if there will be any DUI checkpoints this weekend, Durnil stated no. Durnil stated there may only be one this year here in town.
Durnil reported Lucas Miller is in the academy and is doing well.
Broadwater stated the City received the reimbursement money from the grant for the radios. Durnil stated these were purchased through a JAG grant, and is he is currently looking into grants to purchase new laptops. The ones we have are 4 years old and are not designed to be used in police cars and are not tough enough to take the wear and tear of our local department. One hard drive has already been replaced.
Durnil had nothing further to report.
Attica Fire Chief:
Mike Little, stated 11 smoke detectors have been installed and the department has received a couple additional requests. The AFD is not limiting the number of detectors per home. Little stated a waiver was given to the city Attorney for review, Barce stated it was fine. Little state the department is not liable for anything, once the detector is installed the department will test it to make sure it is working. After installation it is the responsibility of the homeowner to maintain the detector.
Roderick asked if the department is required to install the unit to get one, Little stated yes, so we will know they are installed correctly and working.
Little has been contacted by the ISO and APD is due for an audit this year. Little stated everything is in place and the information has been gathered and paperwork distributed. As soon as he is contacted, they will come and review our books and it will be complete, we are ready for them.
Mike stated they have created new hydrant maps of the city and provided a copy to Eric, dispatch and a copy is in all the fire trucks. Little stated there are couple of streets that need hydrants, one is Council street from New to Sycamore, currently there are no hydrants.
Roderick asked Swank if this can be fixed? Swank stated yes, this was included in the water study grant, he has at least 20 hydrants to be replaced or installed. Little stated he has spoke to Swank about this.
Little reported they have received a couple applications for new volunteers, they will start their training if needed to get them ready. Roderick asked how the grain bin training is going, Little said good, there is a training movie in Danville IL, he is going to watch this in march to see how they are setting up the training. He has also spoke to the Devon Theater and was told he could use their space, it is available all day on a Saturday, he would just need to be cleaned up and out by 6:00 pm.
Little had nothing further to report.
Jeff Pycke stated 404 S. Perry St. owner Zach Cooper contacted Pycke about a certified letter he received stating there was a hearing on his property tonight. Cooper stated he is out of state and wanted to update Pycke, Cooper stated he is working on getting secure bids to get the work completed. Barce asked if this property needed considered in May when the others were considered, Pycke said he thought it already was, Barce stated his notes that it was extended until today.
Barce suggested this hearing being held in May with the others, the board agreed.
Pycke had nothing further to report.
Roderick stated he has the forms to sign closing out the SFR loan for the wastewater project. The following items were presented for approval:
- Payment number 18 for $5700.00
- Payment number 20 (there wasn’t a #19) for $85,520.00
- Payment number 21 for $24,696.00
- A final retainage for $20,000.00
Everything is complete, however, there were additional funds due for unforeseen expenses that came to $43,164.00.
Swank stated we still need to install steps going up to the digester tank that he estimates will cost $12,000.00 to $13,000.00, these will make it safer to take water samples. This will be the cities expense. Smart made a motion to approve the closeout costs for the sewer project, Gaylor seconded, all were in favor, motion passed.
Smart asked about the alley behind Stylistics salon. The owner asked if the business paid for the gravel for the easement what can be done if neighbors decide to park a block the access?
Barce asked if the city needs access to the easement and if the gravel would restrict the cities access? Swank stated the gravel would not restrict the cities access to the meter located in this area. The board gave permission to spread gravel in the easement behind Stylistics to Avenue 4 at no cost to the city.
Utility Credits were presented, Gaylor made a motion to approve, Smart seconded, all were in favor, motion passed.
The claims were presented by Mayor Roderick. Smart made a motion to approve claims, Gaylor seconded. All were in favor and the motion passed.
Smart made a motion to adjourn and Gaylor 2nd, all were in favor, motion passed.
There being no further business, the meeting was adjourned. The next Board of Works meeting will be held on Tuesday March 17th, 2020 at 4:30pm.