The Board of Works and Safety for the City of Attica met, pursuant to Public Notice, on Tuesday, December 3, 2019, at 4:30 P.M. in the City Council Room.
Present was Board Member, Andy Smart. Also, present: Clerk-Treasurer; Susan Stoll, and Mayor, Duane Roderick.
Minutes from the previous meeting:
Smart made a motion to approve the minutes from the November 19th meeting. Roderick seconded. All were in favor and the motion passed.
There were none.
Department Head Reports:
Director of Public Works, Eric Swank, was present. Milestone has completed all paving for the Community Crossing grant. The wastewater treatment plant improvement is expected to be completed in the next two weeks. There is a week and a half of leaf pick-up to be completed.
Police Chief, Ed Durnil, was present. The City Council approved the purchase of a new police vehicle. Officer Swisher will graduate from the police academy on December 27. Lucas Miller will start the police academy in January.
Attica Fire Chief, Mike Little, was not present.
Building Commissioner, Jeff Pycke, was present. He has received 2 complaints on properties. 407 S. Brady. The owners, the Evans, are deceased. Also, 907 E. Summit. The owner has been contacted by letter by Pycke. The owner is a rural Attica resident. Pycke has sent a letter to Barce and Roderick about these properties. Roderick told Pycke to see what Barce says about these properties before proceeding with any actions.
Nick from Trash Kans LLC, who is bidding on our residential trash business came to the meeting to answer questions about his company. Stoll asked if the company is new to residential route trash pick-up. Trash Kans has many commercial customers and services several HOA’s with 100+ residences. Right now, they do not have any city or town contracts. Attica is an area where they currently service businesses and they felt comfortable potentially taking on our business as their first residential trash route. Stoll also asked if there would be a limit to the number of totes a residence may have without the city incurring additional charges. Nick said he drove around the city and was surprised to see a good number of residences that had more than one tote. He asked if we knew what percentage of our customers have more than one tote. In Swank and Roderick’s opinion, around 30% of our residences have an extra trash tote. Nick said if they receive a phone call in the morning about a broken trash can, they will have a replacement for it by the end of the day. Nick said that customer service is where they shine. Roderick and Swank expressed interest in having a roll off for large items as part of the bid.
Utility credits were presented by Stoll. The Board of Works moved to approve all the credit requests. Motion Smart. Second by Roderick. All were in favor and the motion passed.
HWC submitted pay apps 18, 19 & 20 for work done by Thieneman Construction on the wastewater treatment plant improvement. Smart made a motion to approve them. Roderick seconded. All were in favor and the motion passed.
The claims were presented by Stoll. Smart made a motion to approve claims from 11/20/19 to 12/3/19 totaling $214,494.54. Roderick seconded. All were in favor and the motion passed.
Roderick reported that Greg Myers has served as our wastewater treatment plant inspector since 2006. Our new hire, Thomas Lloyd is certified now and will take over this duty.
Smart inquired if any construction will begin on the new replacement bridges on the Arms Woods trails. Swank reported that some concrete work may be done before the end of the year but the construction of the bridges will not be until 2020.
Smart said that the coating applied on the tennis/pickleball court at McDonald Park this fall is already pealing. He has been in contact with Leslie Coating. The work is under warranty and they will redo the coating in the spring and will apply armor seal to protect it.
Roderick reported that a resident, Mr. Sexton, asked if a light pole could be added to his street. It is a very dark street.
Smart asked if the city plans to purchase a used excavator so the city would be able to do some of their own demolition work. The city is planning on this purchase in 2020.
Smart asked if Roderick or anyone has heard if work is going to be done on the “Masonic Lodge” on S. Perry in the downtown area. A window is out in the front of the building. Roderick reported that the owner has plans but were holding off until the façade grant takes place. Smart asked Roderick if he would ask the owner of the building to at least repair the broken window in the meantime.
There being no further business, the meeting was adjourned, the next Board of Works meeting will be held on Tuesday, December 17th , 2019 at 4:30 pm.