The Board of Works and Safety for the City of Attica met, pursuant to Public Notice, on Tuesday, November 19, 2019, at 4:30 P.M. in the City Council Room.
Present were Board Members, Andy Smart and Chris Gayler. Also, present: Clerk-Treasurer; Susan Stoll, and Mayor, Duane Roderick.
Minutes from the previous meeting:
Smart made a motion to approve the minutes from the November 5th meeting. Gayler seconded. All were in favor and the motion passed.
There were none.
Department Head Reports:
Director of Public Works, Eric Swank, was present. The city crews are still picking up leaves. Road construction associated with our Community Crossing grant is ongoing.
Police Chief, Ed Durnil, was present. He had nothing to report.
Attica Fire Chief, Mike Little, was present. Gary Cheeseman has reset the pole for the siren at the city building. The pole was in good condition. It just had to be dug out and reset. Little reported on the ytd statistics for runs. There have been 290 runs. There have been 175 ems, 38 fire, 26 car accidents, 44 other, and 7 hazmat runs. Right now that count is 54 runs above this same time period in 2018. Staffing is good. There are 16 or 17 firefighters active right now. The roster is a max of 21 members. The fire department received $2000 from Mike Alsop’s dealership associated with a test drive fundraiser in October.
Building Commissioner, Jeff Pycke, was not present.
Mayor Roderick reported on the trash bids. Upon talking to City Attorney, Jud Barce, Roderick was informed that the bid submitted by Trash Kans, LLC was missing documents that were required in the RFP so that bid had to be rejected. The bid from Republic, in the Mayor’s opinion, is too high. In the first year, the bid would have increased our trash cost by 13.83%. In the next four years, it could increase another 4%. These increases would be an increase of $3.85 per citizen. Barce informed the Mayor that the city could start over and request new bids.
Mayor Roderick said we should plan on having new bids resubmitted by the Dec. 3 Board of Works.
Utility credits were presented by Stoll. The Board of Works moved to approve all the credit requests. Motion Smart. Second by Gayler. All were in favor and the motion passed.
The claims were presented by Stoll. Smart made a motion to approve claims from 11/6/19 to 11/19/19 totaling $183,881.59. Gayler seconded. All were in favor and the motion passed.
Gayler asked Swank how late Milestone can lay asphalt. Swank said that the surface temperature must be 40 degrees. Milestone will stand by their work. The work must be completed before we can apply for the 2020 Community Crossing grant.
Smart inquired about plans for repair to Park Avenue. Can brick repair be included in our 2020 Community Crossing grant? Brick streets cannot be included. Roderick said the city will probably have to repair Park Ave. in sections. Swank reported that the worst upheaval of bricks on the 800 block of Park might have been caused by the city when a curb was installed along the south side of the street on that block. In his opinion, the curb allowed moisture to get under the bricks which caused the upheaval. Swank said there is no drainage on Park and that should be included when the road is repaired.
There being no further business, the meeting was adjourned, the next Board of Works meeting will be held on Tuesday, December 3rd, 2019 at 4:30 pm.