The Common Council for the City of Attica met on February 11, 2019, at 6:00 P.M. pursuant to public notice. City Council President, Larry Grant, announced that Mayor Roderick is sick and he will preside over the meeting in his absence.
Those present at the meeting were: board members; Mr. Larry Askren, Mr. Larry Grant and Mr. Matthew Madden. Also, present were: Attorney, Paul Lawson; and Clerk-Treasurer, Susan Stoll.
APPROVAL OF MINUTES OF PREVIOUS MEETING:
Mr. Askren made a motion to approve the minutes of the January 14, 2019 Council Meeting. Mr. Madden seconded. All were in favor and the motion passed.
Teal Briles was present, she came speaking on behalf of a group of residents who live on her street on East Main Street. There are seven houses currently on this private drive. She stated that the city is using their private drive as public access to an entrance to the Arms Woods section of Ravine Park. She said the citizens pay city taxes. There is interest by these citizens to have the city take over the maintenance of the road and that the residents receive snow removal and leaf pick-up. Mr. Grant explained that the history of the development of the street and homes did not follow the city code for establishing a subdivision. Mr. Grant said we will need to consult with City Attorney, Tom O’Connor to advise on this matter.
Citizen, PJ Stoll, requested repair/restoration for Park Ave., he asked that the council members drive up & down it before the next meeting. Money has not been spent in 100 years on Park Ave. He suggested to repair it in sections. He requested that this matter be discussed at the next meeting.
Candy Kirkpatrick asked if there was a list of the roads that are scheduled to be repaired. Mrs. Stoll explained that the roads that are planned to be repaired in 2019 have been identified. She explained that all city roads have been rated for their condition. Candy said that the section of S. Perry St./Xavier Rd between Sycamore St and the cemetery is in very bad condition.
There were none.
Ron Jean, Superintendent of Public Works, not present.
Chief Cole, Chief of Police, not present.
Chief Little, Fire Department, present. He reported there are 3 members going through classes. Mr. Madden asked for statistics from Mr. Little. He reported that in 2018 there were a total of 244 runs, 25 were car accidents, 144 were EMS runs, 29 were mutual aid and 46 were fires. They were 30 runs down from 2017.
Jeff Pycke, Building Commissioner, present. He had nothing to report.
Regarding the dwelling ordinance to address run-down properties which was presented to the Council in December 2018, the Council asked to table discussion until the next meeting.
The request for additional paid holidays for 2019 was requested to be tabled until the next meeting. All were in favor. The holidays include: Veterans Day, Presidents Day and Columbus Day. Mr. Madden asked that this be left until the next meeting.
Mrs. Stoll explained that the amount of revenue from licensing dogs is equal to the expense of tags for the animals. She stated that the original purpose of the ordinance is no longer valid since the city does not employ a dog catcher any longer. Mr. Madden motioned to bring Ordinance # 1, 2019 from the table, Mr. Askren seconded. Mr. Madden made a motion to read Ordinance # 1, 2019 Animal Licensing Regulation and adopt. Mr. Askren made a second. All were in favor and the motion passed.
- Resolution # 1, 2019 Transferring funds between departments within the general fund. Transfer $7,198.79 from Public Building Electric to Police Department/School Resource Officer Salary and .01 from the Plan Commission Department to the City Attorney Department. Mrs. Stoll explained that she only budgeted $10,000 towards the SRO salary that is included in the police department budget. The $10,000 was not enough to cover the expenses that were not paid by the school and that is why she is asking to transfer money. Mr. Madden and Mr. Askren asked for more information about the budgeting of expenses for the SRO that the City is obligated to pay. Mrs. Stoll explained that the MOU last year was based on the total salary and benefits for the year divided by 365 days. That is the basis for an agreed upon hourly rate of pay. The school has agreed to pay for 260 days for the officer. If he misses a day, that is to be subtracted from the reimbursement by the school. Mrs. Stoll said she will give a detailed explanation of the financials for the SRO by the next meeting.
- Fire Protection Contracts 2019 was brought up for discussion. Mrs. Stoll explained that Shawnee and Logan’s contract is for $9,536 annually. Davis Township are splitting their fire protection funds between West Point and Attica. Their contract with the city is for $5,000/yr. Mike Little explained that as first responders, the AFD are obligated to respond to a fire/emergency. Mike explained that dispatch contacts the West Point Fire Department for calls east of Riverside Road and Attica for calls to the west. There is a mutual aid agreement between the agencies. West Point has their own ambulance.
- The City has been awarded a $35,000 water planning grant with the Office of Community and Rural Affairs (OCRA). Mrs. Stoll explained that the planning grant will allow the city to identify areas of our water system/infrastructure that need to be repaired/addressed.
- The City has applied again with INDOT for a 75/25 matching Community Crossing Grant. If we receive it, it will be for road reconstruction in 2019.
- Mrs. Stoll provided a report on a group of utility customers whose sewer rates were not increased when we had a rate increase in April 2018. This group of customers have meters that read in 1000’s. Accidentally this group was not updated with the new rates in our software. Mrs. Stoll explained that the total undercharged sum was $34,700 and that she has corresponded with all the customers who were affected and will work with them to collect the sum.
- Mr. Askren asked about the police officer who left employment with the city in December 2018. He also asked about the police comp time hour balances for year end 2018. He said the Council passed an ordinance prohibiting comp time hours to exceed 80 hours, so he does not understand why this is not being followed.
Meeting was adjourned at 6:50 pm. The next Council meeting will be held Monday, March 11, 2019 at 6:00pm.