The Board of Works and Safety for the City of Attica met, pursuant to Public Notice, on Tuesday, February 5, 2019, at 4:30 P.M. in the City Council Room.
Present was Mayor Roderick and Board Members Mr. Smart and Mr. Gayler. Also present were Susan Stoll, Clerk Treasurer, and City Attorney, Thomas P. O’Connor.
Upon Motion duly made by Mr. Smart, Mr. Gayler seconded to approve the minutes from the previous Board of Works Meeting for January 15, 2019. All were in favor and the motion passed.
There were no citizen’s petitions to be heard.
Department Head Reports:
Ron Jean, Street and Water Supervisor was not present.
Police Chief Bob Cole was present. He reported the police department has interviewed for the new full-time police officer. The Police Commission will meet on Wednesday, February 6, and he is hoping they will fill the position at this meeting.
Mr. Little, Fire Chief, was not present.
Jeff Pycke, Building Commissioner, was present. He reported that Mr. Lockhart is asserting that his fence follows our building code because it is in line with the front porch. Mr. Pycke said our building code says that the fence should align with the front of the building, not the front porch. The board, Mr. Pycke and City Attorney discussed the matter. The board does not wish to set a precedent in this situation which disregards our code. Mr. Smart made a motion to have Tom O’Connor file an injunctive action in Fountain County court. Mr. Gayler made a second to the motion. All were in favor and the motion passed.
Mr. Pycke also reported he has received a complaint from a citizen that multiple renters appear to be living in the home zoned R1 at 1215 S. Brady. He heard that someone may even be living in the garage. The Mayor asked the police to do a check of the property.
Mrs. Stoll said that an ad for the demolition of 207/209 S. Perry Street and 923 S. Perry were published in the January 29 Fountain County Neighbor. She reported that she has received several phone calls asking for bid documents. She is concerned about the building at 207/209 S. Perry since it shares walls with neighboring buildings and since asbestos testing/abatement was required for 106 S. Perry, she wondered if that might be a factor in this demolition. Mayor Roderick offered to contact KJG Engineering to inquire about helping the city develop bid documents. Mrs. Stoll said she would contact the companies who had called to inquire about bidding and inform them that the bid deadline of March 6 is being delayed until we create parameters for the demolition for both buildings.
Utility credits were presented by Mrs. Stoll. Mr. Smart made a motion to approve all requests. Mr. Gayler made a second to the motion. All were in favor and the motion passed.
Chuck Garriott from HWC Engineering gave an update on the waste water treatment plant construction project. Pay Application #11 for Thieneman Construction was presented for approval. Change order #4 was also presented. The amount of the change order is $33,027.43. It is for removing unsuitable soil when they dug out the influent structure. Mr. Smart made a motion to approve Pay Application # 11 and Change Order # 4, Mr. Gayler seconded, all were in favor. Mr. Garriott said he is being moved to another HWC project in Greenwood. Today is his last meeting he will be helping with our project.
The City has received a grant from OCRA for $35,000 for a water planning study. A contract for HWC Engineering to perform the study for $35,000 (paid with grant funds) and for Jerrell Consulting to perform the grant writing tasks for $5,000 (paid with local funds) were presented to the board. Mr. Smart made a motion to approve both contracts. Mr. Gayler seconded the motion. All were in favor and the motion passed.
Upon Motion duly made and carried, the claims, as presented, were approved.
A reoccurring problem with water accumulating on the road on US 28 in the 1100 block of E. Main St. (homes and businesses on US 28 have an E. Main St. address) was discussed. Since this is a state highway, INDOT is responsible to fix the problem. Mayor Roderick said he would contact INDOT.
Mayor Roderick reported that Revere LLC, the owner of the Attica Hotel on N. Perry St., has offered to donate the property to the City. In September 2017, KJG Engineering completed a report on the condition of the building. Mr. Smart stated that he is worried that the city may inherit a very expensive teardown. Mayor Roderick and Tom O’Connor will be meeting with Indiana Landmark’s Director, Tommy Klekner, later this week. They will discuss this building with him. Mayor Roderick said he is just informing the board right now.
There being no further business, the meeting was adjourned, the next Board of Works meeting will be held on February 19, 2019 at 4:30 pm.