The Common Council for the City of Attica met on November 12, 2018, at 6:00 P.M. pursuant to public notice.
Those present at the meeting were: board members; Mr. Bill Craft, Mrs. Valarie Maus, Mr. Larry Askren, Mr. Josh Hall and Mr. Matthew Madden. Also, present were: Mayor Roderick; Attorney, Tom O’Connor; and Clerk Treasurer, Susan Stoll.
APPROVAL OF MINUTES OF PREVIOUS MEETING
Josh Hall made a motion to approve the minutes of the October 12 & 30 Council Meetings. Mr. Madden seconded. All were in favor and the motion passed.
Pat Cole petitioned the Council to hear his request to vacate the alley next to and behind the lots where the Family Video was located. The alley has not been in use for many years. He will be informing the adjacent owner of their intentions. Mr. O’Connor informed the Council that Pat will need to provide the legal description of the lots and the alleys. The Council, if agreeable, will set a date for a public hearing to hear the petition. Mr. Cole stated he has the legal description of the property and alley. He is working with an attorney. Mr. Hall made a motion to set a public hearing for the matter to be held on December 10. Mr. Craft seconded the motion. All were in favor and the motion passed. Mrs. Stoll will publish the notice of the Public Hearing in the Fountain County Neighbor.
Delbert Story addressed the Council with a complaint about 112 Ruby Road. It has been in a state of partial completion and repair for several years. He provided a petition signed by residents of the neighborhood where 112 Ruby Road is located. The petition asks the City Council to adopt and enforce stricter property ordinances. They desire a stronger focus on improving the appearance of homes around Attica.
Adam Bonebrake addressed the Council on the same subject. He asked who should be contacted in the City if a citizen wishes to report a complaint of this nature. The Mayor suggested the Building Commissioner in some instances.
Mr. O’Connor said he will investigate stricter ordinances for consideration. Mr. Hall asked if there was a time limit on building permits. There is a 30-day limit on a permit. The Mayor suggested property owners be fined. The Mayor said that the City will work on the problem.
There were none.
Ron Jean, Superintendent of Public Works, present. Leaf pick-up is ongoing. The Wastewater Improvement Project is continuing. No processes are online yet.
Chief Cole, Chief of Police, present. He had nothing to report.
Chief Little, Fire Department, not present.
Jeff Pycke, Building Commissioner, present. He had nothing to report.
Mayor Roderick asked the Council if they had time to review the Paws N Claws animal shelter contract. City Attorney, Tom O’Connor, explained that the contract is for 3 years beginning in January 2019. It states that both Paws N Claws and the City have the right to cancel the contract with a 30-day notice. Paws N Claws board member, Trish Hargan, was present. Mayor Roderick asked what the cost of housing an animal if it is quarantined. She did not know but that she would call Tracy Sudlow. After the phone call, she reported that the fee is $15 per day. This rate is the same as last year. Mr. Madden made a motion to approve the contract. Mr. Craft seconded the motion. All were in favor and the motion passed.
Mr. Hall asked what will happen with the building once the shelter moves. Mr. Hall asked if the shelter employees would clean the building before moving. Mr. Jean stated that the building was not in great shape when the shelter began.
Mrs. Hargan reported to the Council that the shelter’s goal is to be moved out of the city building and into the new property outside of Attica by January 2019. It is not a definite date but they are hoping it will work out that way.
Mayor Roderick opened the Public Hearing for Additional Appropriations. Mrs. Stoll explained that the State requires that government entities must spend 50% of distributions of MVH funds from the Auditor of State on road repair and maintenance. Mrs. Stoll explained that this causes her to need to request to spend an additional $12,600 of MVH funds above the amount that was previously approved by the DLGF for 2018. Mrs. Stoll explained that historically the MVH funds have been used for labor, insurance, Perf, machinery, equipment, repairs to equipment. Mrs. Stoll is proposing that funds be transferred from the MVH Rainy Day fund to the MVH fund in order to pay for these extra dollars expended. Mrs. Stoll explained that in the future, she will need to shift some expenses out of MVH and into another place in the city budget to free up more MVH funds for road repair. With no further discussion, the Mayor closed the Public Hearing. Mayor Roderick introduced Ordinance # 12, 2018, Additional Appropriations, to the Council for their consideration. Mr. O’Connor said that this could be a resolution rather than an ordinance and therefor can be adopted after reading it one time. Mr. Askren made a motion to read Ordinance # 12, 2018. Mr. Hall made a second to the motion. All were in favor and the motion passed. Mr. Askren made a motion to adopt. Mr. Hall seconded the motion. All were in favor and the motion passed. Mrs. Maus made a motion to allow the transfer of $12,600 from fund 242 to fund 201 for this purpose. Mr. Hall seconded the motion. All were in favor and the motion passed.
Mayor Roderick notified the Council that the City of Attica was not awarded the Community Crossings grant in the first round. There will be a second round we can apply again in January, for funding of projects to take place in 2019. Mrs. Stoll said she had spoken to a representative from HWC, the engineering firm who we have hired to help the City to apply for the grant, and he said that 1700 entities applied and only 283 of those were funded this fall.
There was none.
The next Council meeting will be held Monday, December 10, 2018.