The Board of Works and Safety for the City of Attica met, pursuant to Public Notice, on Tuesday, November 6, 2018, 4:30 P.M. in the City Council Room.
Present were Board Members, Andy Smart and Chris Gayler. Also, present were, Clerk-Treasurer, Susan Stoll, and City Attorney; Tom O’Connor.
Upon Motion duly made, seconded, and adopted, minutes from the previous Board of Works Meeting on October 16, 2018 were approved as written.
Citizens Melinda & Delbert Story addressed the board and Mayor about concern over the condition of 110 Ruby Road. He explained that it was purchased in 2015 and even though it is zoned residential, it appears the home is being used as a warehouse. All the siding has been stripped on that structure. A concrete slab was poured with the intention of erecting a garage on the spot. One west wall was constructed but other than that has remained unfinished. Another slab was poured for an addition to the floorplan but that is still unfinished as well. The Story’s would like the City to intercede if it is possible to require the owner to complete the construction. The Mayor said that he looked into this a year and a half ago. Mr. Pycke/Building Commissioner said the owner applied for a building permit is the spring of 2018 that was approved. The permit has expired since it was approved.
Citizen, Dan Collins, addressed the board about homes in Attica that have plywood over windows. He feels this is not a good appearance for neighborhoods in Attica.
Director of Public Works, Ron Jean; present, reported that the leaf vacuum is in for repair and will be operational by this Friday.
Police Chief, Bob Cole; was not present.
Fire Chief, Mike Little; present. He reported that new fire fighters to the department will be completing Fire 1 & 2 courses soon. The new fire truck was delivered and has been in operation. The department is very happy with it.
Building Commissioner Jeff Pycke, present; reported that he mailed a letter to the owner of 705 S Union this summer and did not receive any response. He will send another letter giving the owner 30 days to act. Mr. Pycke also sent a letter in August to the owner of 204 W. Columbia St. That letter gave the owner 60 days to complete repairs. The 60 days just expired and the owner has cleaned up the front porch but nothing else. Lastly, he reported that the wiring is not up to code at 103 E. Jackson, but someone is residing there. City Attorney, Tom O’Connor said he will investigate this for Mr. Pycke.
Mr. Smart inquired if the City has sent correspondence to the owner of the Attica Hotel requiring repairs to be done within 60 days or $100 fines per day will be assessed. Mr. Pycke said he will send a letter. He also asked if the owner of the Masonic Lodge has indicated when he will commence repairs. The Mayor said he will get in touch with the owner to discuss his plans. The Mayor said he thinks he will be participating in the Façade Improvement Grant.
There were utility credits presented for consideration. Mr. Smart made a motion to approve and Mr. Gayler made a second to the motion. All were in favor and the motion passed.
The contract between Indot and the City for the installation of new street light poles along Jackson St./US 41/28 was presented to the board. Mr. O’Connor had reviewed the contract and finds it acceptable. Mr. Smart made a motion to approve the contract. Mr. Gayler made a second to the motion. All were in favor and the motion passed.
Mayor Roderick informed the board that when Sycamore St. was being constructed last year, the main entrance to the school was closed for a period of time. The school took out a section of the fence that separated the neighborhood to the north and the area near the Superintendent’s office. Gravel was put down so that cars could access the school while the construction was going on. The school wishes to put a fence back up that will have a gate that can be opened and closed but which will be closed most of the time so that cars do not regularly use that access point. The Mayor asked if the board would approve that the City pay half of the cost to do this. That expenditure would be $1100.00. Mayor Roderick made a motion to approve this expenditure and Mr. Smart made a second to the motion. All were in favor and the motion passed.
Mr. Gayler made a motion and Mr. Smart made a second to approve all claims presented. All were in favor and the motion passed.
HWC presented Pay Application # 8 for Thieneman Construction for expenses related to the waste water improvement project. Mr. Smart made a motion to approve the presented pay app. Mr. Gayler made a second to the motion. All were in favor and the motion passed.
There being no further business, the meeting was adjourned, and the next Board of Works meeting will be held on November 20, 2018 at 4:30 pm.