The Board of Works and Safety for the City of Attica met, pursuant to Public Notice, on Tuesday, December 19, 2017, 4:30 P.M. in the City Council Room.
Present was Mayor Duane Roderick and Board Members Chris Gayler and Andy Smart. Also present was Clerk-Treasurer Susan Stoll.
Upon Motion duly made, seconded, and adopted, minutes from the previous Board of Works Meeting (Dec. 5, 2017) were approved as written.
There were no citizens petitions to be presented to the Board.
Eric Smith from HWC gave a handout to the board, Mayor and Clerk summarizing the status of the wastewater treatment plant improvement and CSO Phase II compliance project. A public bid took place and the contractor, Thieneman Construction, had the lowest bid at $4,449,500. This is higher than estimated. Some deductions were agreed on by Ron Jean and HWC and those are factored into this figure. Mr. Smart made a motion to accept the bid. Mr. Gayler made a second. All were in favor and the motion passed. The Mayor will not sign contracts until our financing is in place.
Steve Brock, financial analyst from Therber & Brock, presented his rate study for the sewage plant. He has taken our operating costs for 2016, a projected schedule of capital expenditures for the next seven years, the $550,000 OCRA grant, and a (probable) rate of 2% from the State Revolving Loan program to come up with sewage rates necessary to support the project and operate the utility. He gives the City several ways to determine what our rates will be based on a 1, 3, 5 or 7-year period. The 1 year isn’t normally chosen because we would have to turn around and raise rates again in a year and a 7-year period to hold rates is generally too long of a period. He recommended either a rate that would be good for 3 or 5 years. Inflation on operating costs is figured into the 3,5 or 7-year rates. Mr. Gayler made a motion to recommend that the Council adopt the 5-year rate. Mr. Smart made a second, all were in favor and the motion passed.
Department Head Reports
Ron Jean; Street and Water Superintendent, was present, nothing to report.
Police Chief, Bob Cole, was present, reported call volume for the year seemed to be like 2016 totals. He also reported that our current canine, Dirk, is being retired. He said his abilities are diminishing and he has a minor injury and only has a year left of service. He reported Dirk is only available during the day, not at night. He reported that Kyle was the second handler for this dog, a third handler is not usually successful. He is seeking donations and grant money to pay for a new canine. Mayor Roderick said he wants approval of the Council as well as the Board of Works members to purchase a new dog and retire Dirk.
Fire Chief, Ed O’Farrell, was present with nothing to report
Jeff Pycke, Building Commissioner, was present, nothing to report.
Mr. Bieneman was not present to speak about the progress he has made on repairs to the building he owns at 201 S. Perry St. This is the third meeting he has not attended or given the Board of Works an update.
There was no new business to report.
Upon Motion duly made and carried, the claims, as presented, were approved.
Mayor Roderick reported that we found out we may be able to qualify for a grant to demolish 106 S. Perry St. Funds would not be available until late summer 2018. We will need to consult with KJG Engineering to see if it is prudent to wait that long to take the structure down.
There being no further business, the meeting was adjourned at 4:55 P.M. and the next Board of Works meeting will be held on January 2, 2018 at 4:30 pm.