Call to Order
The Board of Works and Safety for the City of Attica met, pursuant to Public Notice, on Tuesday June 6, 2017 at 4:30 p.m. in the City Council Room.
Present was Mayor Roderick and Board Members Mr. Smart and Mr. Gayler. Also present were City Attorney, Thomas P. O’Connor and Clerk-Treasurer, Susan Stoll.
Approval of Minutes
Upon Motion duly made, seconded, and adopted, minutes from the previous Board of Works Meeting for May 17, 2017 were approved as written.
Kevin Burris’ daughter hit a pothole on Sycamore Street which damaged 2 of her tires. They are asking for reimbursement. Mr. Gayler made a motion to pay for the damages Mr. Smart seconded, all were in favor. Mr. O’Connor stated the City is not legally obligated if they didn’t know about the pothole in advance.
Tom O’Connor opened the sealed bids that were received by 4:30 today, as advertised.
- Denny Excavating out of Indianapolis bid $140,000.00. This bid excludes asbestos survey/abatement work, it is good for 30 days, proof of liability was provided, the demolition bid excludes exterior basement walls.
- Complete Demolition Services of Louisville KY bid $97,700.00. The bid doesn’t include asbestos survey/abatement work, they carry insurance for 5 million.
- Demolition Environmental Services from Indy bid $75,443 for demolition of the 3-story building. If the City wishes to provide additional protection to 110 S. Perry to the south and the Horizon Bank building to the north, a list of provisions for this work was listed in the bid and these items can be provided for an additional $16,765. Their bid excludes asbestos abatement. The demolition would be done 3 feet below grade on the north and west walls and just below grade on the east and south.
- Razmus of Chrisman, IL bid $271,628.00 excludes asbestos survey. Razmus provided a listing of prior demolitions they have performed along with
Mr. Smart motioned to table the discussion and decision on the demolition bids, Mr. Gayler seconded. The motion carried.
Department Head Reports
Ron Jean, Street and Water Supervisor, present, reported they are especially busy this time of year but especially with the Sycamore Street project going on.
Police Chief Bob Cole, present, reported that he previously provided a quote to the Council for new GPS equipment for the police vehicles. He stated that the Board of Works is responsible for overseeing the acquisition of police equipment.
Fire Chief, Ed O’Farrell, present, he reported that there have been14 fire runs in 2017 to date and 58 EMS runs this year. The Jeep Jamboree Group from all over the United States paid a fee to use the Attica Fire Department building last weekend for their annual 2-day trip to the Badlands. They gathered at the fire department both evenings of the weekend to have a group meal and meet together. The fire department space was able to accommodate their large group.
Jeff Pycke, the Building Commissioner, was present, and reported 208 W. Monroe had 2 adult men living there without utilities. They have 30 days to move out, Chief Cole will deliver the letter informing them of this. Mayor Roderick asked Chief Cole to follow-up on ordinance violations by the Lefton residence on Brady Street. He asked the Chief to give them 2 weeks to take care of the violation.
Mr. O’Connor stated the Merit Board determines residency, rules approval for changes. City ordinance says Merit Board hires both regular and reserves. Merit Board determines standards for hiring both types of police officers.
The Board of Works approved the contract for hiring Barnes and Thornburg to help the City develop a TIFF district.
The request for utility credits were approved as presented.
Upon Motion duly made and carried, the claims, as presented were approved.
There being no further business, the meeting was adjourned at 4:50 p.m. and the next Board of Works meeting will be held on June 6, 2017 at 4:30 pm.